UK invoice
UK Invoice Template, HMRC-compliant VAT invoices in seconds
Free UK invoice template with VAT number, VAT breakdown, unique sequential numbering and 30 day payment terms. Works for sole traders, limited companies and VAT-registered businesses.
- Unique sequential invoice number
- Invoice date and tax point (supply date)
- Your business name, address and (if applicable) company number
- Your VAT registration number (if VAT registered)
- Customer name and billing address
- Description of goods or services
- Quantity, unit price and net amount per line
- VAT rate and VAT amount per line
- Total net, total VAT and total gross (in £)
- Payment terms and bank details (sort code, account number)
Do I need to charge VAT on my UK invoice?
Only if you are VAT registered. You must register once your VAT taxable turnover exceeds £90,000 in a rolling 12-month period, or voluntarily below that.
What VAT rate should I use?
20% standard rate for most goods and services, 5% reduced rate for domestic fuel and some energy-saving materials, 0% for most food, children's clothes and books. Some supplies are exempt.
How long must I keep UK invoices?
HMRC requires you to keep VAT records for 6 years, or 10 years if you use the VAT MOSS scheme.
Is Making Tax Digital (MTD) required?
Yes, all VAT-registered businesses must file VAT returns using MTD-compatible software. Invoicemint exports data in a format compatible with popular MTD bridging tools.
Can I invoice in a currency other than GBP?
Yes, but you must also show the sterling equivalent of the VAT amount using an HMRC-approved exchange rate.
Do sole traders need to number invoices sequentially?
Yes. Every invoice must have a unique, sequential number, even for sole traders. Gaps or duplicates are a red flag in an HMRC review.