UK quotation
UK Quotation Template, professional quotes with VAT and validity
Send priced quotations to UK clients with clear scope, VAT breakdown, validity date and terms. Convert to a VAT invoice the moment the client accepts.
- Quote number and date
- Validity period (e.g. valid for 30 days)
- Your business, VAT number and logo
- Client name and address
- Scope of work with line items
- Net amount, VAT and gross total in £
- Payment terms and deposit requirements
- Acceptance signature block
Is a quotation legally binding in the UK?
Yes, once accepted in writing, a quotation forms a contract for that price and scope for its validity period. An estimate is not binding.
How long should a quotation be valid?
30 days is standard for professional services. Construction quotes often use 14 days due to material price volatility.
Should I charge VAT on a quotation?
Yes if you are VAT registered. Show the net, VAT and gross total so the client sees the true cost.
What is the difference between a quotation and a proforma invoice?
A quotation is a priced offer. A proforma invoice is a preview of the final invoice used to request advance payment or for customs. Neither creates a VAT liability.
Can I convert a quotation to an invoice?
Yes, click Convert to Invoice in Invoicemint and all line items, taxes and client details carry over with a new sequential invoice number.