Self employed
Self employed invoice template, built for UK sole traders
Invoice clients as a sole trader with everything HMRC expects: your trading name and address, a unique invoice number, a clear description of work, payment terms and VAT only if you are registered.
- The word Invoice on the document
- Your name and any trading name
- Your address and contact details
- Client name and billing address
- Unique, sequential invoice number
- Invoice date and supply date
- Description of work, hours or units
- Rate, line totals and the amount due in GBP
- Payment terms and due date
- Bank name, sort code and account number
Do I need to be VAT registered to invoice?
No. Self employed people below the registration threshold invoice without VAT and simply show the total amount due.
Do I have to show my UTR on invoices?
It is not required, though CIS subcontractors in construction are usually asked for it by the contractor.
How long should I keep invoices?
At least five years after the 31 January submission deadline of the relevant tax year.
Can I charge interest on late payments?
Yes. Under the Late Payment of Commercial Debts Act you can charge statutory interest plus a fixed compensation amount once payment is overdue.
What payment terms should I use?
Net 14 or net 30 are common. State the due date clearly on the invoice so the terms are enforceable.